Executive Assistant – Technology-Based Life Sciences Company (The position has been filled)
Australia, Victoria
Full Time
  • Support the CEO of a listed technology-based life sciences company
  • A truly supportive and engaging environment
  • Excellent conditions and benefits



Our client is a growing, ASX listed, technology-based life sciences company located near Melbourne’s CBD. A leader in their field, they value dynamic, motivated and results-oriented people. The friendly, team based environment that has been nurtured over many years is praiseworthy. The company’s success is attributed to the senior leadership and the strong commitment of all staff.



Our client requires an experienced, switched-on Executive Assistant to support the CEO.

The successful candidate’s prime responsibility will be to provide executive assistance to the CEO and secondarily, to the executive management team. As our client is a listed company, this role will also provide administrative assistance in relation to Board and ASX matters and ensure an effective general administrative function across the company.

Some of the duties associated with this role include:

  • Proactively manage the CEO’s diary to ensure timely attendance at meetings
  • Anticipate and prepare in advance all necessary paperwork for meetings
  • Manage the CEO’s travel arrangements including managing contingencies to ensure smooth transfers, travel logistics and timely attendance at scheduled meetings
  • Complete general administration tasks for the CEO including drafting of correspondence, typing/collation of reports, organisation of meetings and catering, expense claims etc.
  • Manage follow up file for correspondence
  • Assist with preparation for conferences and presentations, including registration, slides, promotional materials and investor packs, together with Assistant Company Secretary
  • Support preparation of Board documentation as required including schedule of exec team Board reports, report preparation, arrange catering, arrange travel and parking as required for Directors
  • Discreetly and appropriately respond to incoming phone calls
  • Ensure overall effectiveness of corporate administrative services with the assistance of the Administrative Assistant as appropriate
  • As time permits, provide general administrative support to the HR Manager and other team members as needed



We are looking for a professional, sharp and proactive Executive Assistant with a high degree of initiative. You will have excellent presentation and your verbal and written communication skills will be exemplary!

To be successful in your application you will need to address the following criteria:

  • Relevant qualification
  • Experience working for senior executives in an ASX-listed company is desirable
  • Professional experience working in a small company will be well regarded, where being the key person and doing everything is familiar territory
  • Intelligent and articulate, with professional presentation in appearance and interpersonal style
  • Hardworking and possessing strong work ethic
  • Proactive and responsive in approach to work
  • Flexible and down to earth personal style is essential
  • Excellent teamwork, communication and organisational skills
  • High level of discretion and used to dealing with confidential and sensitive information
  • Good level of computer literacy including ability to type and note take with accuracy and excellent attention to detail



For a confidential discussion about this exciting opportunity please contact Helen Patronis on 0438 620 434.

To apply for this role, please click the ‘Apply Now‘ button then send your current resume and a covering letter addressing the above selection criteria to CS Executive Group.



CS Executive Group would like to thank you in advance for taking the time to apply for this role. Unfortunately, due to the large volume of correspondence received on a daily basis, only individuals being considered for shortlisting as candidates are contacted.