Administration & Purchasing Coordinator (The position has been filled)
Australia, Victoria
  • Monday to Friday flexible working hours
  • Multinational Company offering a friendly & supportive environment
  • Located in the Western suburbs of Melbourne



Our client, a multinational, high profile company, is a leading provider of polyurethane solutions. Servicing the adhesives, coatings and elastomers market, they are a company of choice for developing tailor-made solutions. From heavy duty coatings, to adhesives and sealants for packaging, manufacturing and flooring applications, our client can provide adhesive, coating and elastomer formulations with access to an extensive family of off-the-shelf and customisable polyurethane raw materials, components and system solutions.



Reporting directly to the Supply Chain Manager, this new role is unique to the business as it will provide administrative support across the site i.e. to the Supply Chain and Operations teams. Ideally, we are looking for a person who is an administrative all-rounder, experienced at building and maintaining effective business relationships, is able to work autonomously as well as collaboratively, strong in time management and is of an outgoing nature.

Employed on a casual basis, the role requirements are to fulfil 23 hours per week during normal business times.  As such, the flexibility offered could accommodate school drop off and pick up schedules or tertiary students’ timetables.

Some of the responsibilities associated with this role include:

  • Act as first point of contact for visitors to the site
  • Assist with filing and document retention across Supply Chain and Operations
  • Release production orders based on customer order and forecast
  • Update manufacturing dates on production orders in SAP as required
  • Perform account reconciliations on all transport and freight related invoices and manage any supplier queries
  • Receive, distribute and process approved invoices
  • Ensure that the business document management system is kept up to date
  • Provide administrative assistance to QC Manager & EHS Coordinator in management of compliance testing
  • Coordinate identified maintenance services and reporting
  • Manage stationery supplies, kitchen supplies and event planning activities i.e. catering and accommodation
  • Participate in projects as required by the Supply Chain and Operations teams



To be successful in your application you must meet the following criteria:

  • 1- 2 years’ experience in a similar role
  • Well-developed interpersonal & communication skills with staff and managers at all levels
  • Excellent time management and prioritising skills
  • Ability to learn new concepts/skills quickly
  • A demonstrated high degree of accuracy & attention to detail
  • Ability to work in a dynamic and high pressured environment with a positive attitude
  • Competent in Microsoft Office Suite. SAP, and accounts payable workflows experience is advantageous
  • A Scientific or Laboratory background would be well regarded.



To be considered for this role please apply at your earliest convenience by using the ‘Apply Now’ button below. Please include your updated resume with a covering letter in Word Format to CS Executive. For a confidential discussion about this role, please call  Daniele on 0434 7460361 or our office on  03 9516 0100 .

In your communications relating to this position, kindly cite the job reference: APS0519.



CS Executive Group would like to thank you in advance for taking the time to apply for this role. Unfortunately, due to the large volume of correspondence our recruitment team receives on a daily basis, we genuinely cannot respond to each application—only individuals being considered for shortlisting as candidates are contacted.

However, if on this occasion you’re unsuccessful, please note your details will be added to our Talent Pool database. All this means is that in future you might be contacted by one of our team of recruiters for other suitable roles.